Item Type - Risk Factors

From Add Item in Template Maintenance select the required Risk Factor button shown here.

Risk Factor : a weighted scoring system designed for auditing purposes but now with wider uses. Weightings enable a set of answers to be treated as a group rather than individuals to create an overall rating that takes account of the importance of the question.

For a fuller explanation of how Risk Factors work visit Concepts - Risk Factor Weightings

Risk Score : a sum of the entries on the device multiplied by the weightings designated here.

How your Risk factors may look on a device.

Risk 1	Risk 2	Risk 3	Risk 4	Risk N
Risk items are questions allowing a response of 0, 1, 2 or n/a, any of which can be used as a default value. These are typically used in auditing scenarios where 2 may indicate "compliant", 1 "non-compliant" and 0 "critically non-compliant" and are used to multiply the Risk Factor type (1, 2, 3 or 4). A result of 0 or 1 will cause a Findings/Actions screen to be shown - this allows the reasons for non-compliance to be documented, together with actions and timescales for rectification.
A Risk 1 item has a weighting of 1 when calculating a total score. Hence scores of 0, 1 and 2 will contribute 0, 1 and 2 respectively to a total risk score.	A Risk 2 item has a weighting of 2 when calculating a total score. Hence scores of 0, 1 and 2 will contribute 0, 2 and 4 respectively to a total risk score.	A Risk 3 item has a weighting of 3 when calculating a total score. Hence scores of 0, 1 and 2 will contribute 0, 3 and 6 respectively to a total risk score.	A Risk 4 item has a weighting of 4 when calculating a total score. Hence scores of 0, 1 and 2 will contribute 0, 4 and 8 respectively to a total risk score.	Using Risk Factor N a different weighting can be allocated to an item, multiplying the number selected on the device accordingly.

Main	Main screen for creating/amending a Risk factor, whether a pre-weighted 1-4 risk factor or selecting your own weighting with factor 'N'.	Main screen for creating/amending a Risk factor question.
*Question	This is the text “label” that is specifying the information that needs to be entered or the question to be answered. Although this is not necessarily a question in all cases, Question is used as the general term to cover the text shown next to an input field. The text should be as short as possible whilst still being self-explanatory. Over-long questions take up a lot of space on PDA screens with their restricted size, so try and make them concise. This text should be an aid to help guide the user through the screen. Any more explanatory text can be made available as “Auditor’s notes” or “Full question text”.	Main screen for creating/amending a Risk factor question.
Mandatory	Tick this box if the question is mandatory and leave it blank if it is optional. This will depend on whether the answer to this question is critical to the data that is being collected, such as signature to confirm customer acceptance.
Default value	Enter a value that will be inserted without the user doing anything e.g. '0' (zero) for quantity in a supplies list so that only significant entries need to be entered. Sometimes it is appropriate to use values entered by administrators when setting up a job. In this case, use the syntax: $$[unique name used in job definition]
Weighting	Enter the amount by which you would like the value multiplied to give a final score.
Advanced	Advanced features of a Risk Factor item.	Advanced features of a Date prompt.
Auditor's notes	If you wish to offer the end-user guidance and direction on how to answer a question then use the Auditor’s notes field. This allows you to input any necessary text expanding on the basic question. For the end-user, the auditor’s notes are available via the “right click” option on the device – tap and hold the stylus on the question text.
Full question (for report)	The question text mentioned above should be framed in such a way as to indicate to the user the information that needs to be input. However, when this information is output on a report via the web site or a PDF additional wording may well be required. Use this field to phrase the original question in a way suitable for the report.
Cross reference	This field is output on reports to cross-reference the information with any relevant legislation etc.
Don't keep previous result when part of a document lifecycle	Tick this box if you DO NOT wish data to be collected in this template item to be copied to any jobs created directly from the original form. This is useful for a repeated task (such as booking in/out a rental item or repeated delivery) where the data remains the same but a sign-off is required so this box may be ticked for Date, Surname and Signature. Please note that if a $$transformation$$ option is applied to the newly created job, this setting may be over-ruled.
Allow multiple results for this field?	If you wish to have the capability of entering more than one “answer” to a question then you can use this field. If it is checked/ticked then a button will be displayed allowing further responses to be input. The text shown on this button can be specified (see below). If the number of possible responses is unpredictable then this option is useful. However, it is often simpler to create, say, 3 pre-set items in which the user can enter their data.
Text on button for adding additional results	This option is used in conjunction with “Allow multiple results for this field” and specifies the text shown on the button (for example, “Add response” or “Another value").
Item flag	Template item flags are used to apply display classes to $$template item$$ in a consistent and efficient way. They are set up in a system list called Template item flags and might be given names such as Danger so the text appears in red, Disclaimer for smaller text, Long answer to give extra space to the answer. This means that changing the display class can be done in one place rather than on all template items.
*Unique name	A unique name must exist for everything in a magic5 template. It is so important that magic5 pre-fills the prompt with a non-meaningful name which it will use by default. This does not need to be changed. However, if the data associated with the unique name is to be used elsewhere (for example as part of a calculation, imported or exported, or carried over to a new job), it is helpful to use a meaningful name (such as RefNo, QuantityOrdered, ItemTotal, ContactName, ReasonForReferral) and this meaningful name must be entered before the template is used with real data. If the unique name is changed at a later date, existing data will not be lost but it may no longer be accessible by magic5, in which case it cannot be displayed, used in calculations or exported. It is therefore recommended that this is done only as a last resort and that the original template is duplicated before changes are made - this means that existing data can still be retrieved if necessary. If in any doubt, please contact magic5 support for the best way to deal with this.
Add Finding	Add any findings/actions/timescales that will be automatically added for this score. For more information : Item Type - Findings	Allows you to add in any findings/actions/timescales that will be automatically added for this score.
Risk Score	A risk score item gives the total and percentage score for any risk items. It can be used as a total for the whole form, or just for a particular section or page.	Allows you to add in any findings/actions/timescales that will be automatically added for this score.
Apply to current section only	Apply to current section only
Apply to current page only	Allows the score for all risk items on the current page to be calculated.

Main

Advanced

Add Finding

Risk Score